Disable all desktop notifications via Outlook options; Setup a rule on the.

I have multiple accounts configured and they are all showing New Mail Desktop Alerts when new email comes in.

As one account mainly receives newsletters and spam, I’d like to turn off these alerts for this specific account.

How can I configure which account should display New Mail Desktop Alerts?

There is not a direct setting for this in Outlook, but you can achieve this by disabling the generic option to display the New Mail Desktop Alert and then create a rule to display it again when mail arrives via your specified account(s).

Disabling New Mail Desktop Alert

As said, the first step of the process is to disable the generic option to always display the New Mail Desktop Alert.

• Outlook 2003 and Outlook 2007
  Tools-> Options…-> button: E-mail Options…-> button: Advanced E-mail Options…-> option: Display a New Mail Desktop Alert
• Outlook 2010, Outlook 2013 and Outlook 2016
  File-> Options-> Mail-> section: Message arrival-> option: Display a Desktop Alert

Disabling the Desktop Alert feature in Outlook 2013.

Creating a New Mail Desktop Alert rule for specific accounts

The next step is to create a rule to display the New Mail Desktop Alert again but only for the accounts that you select.

The approach is slightly different for when you want to disable alerts for only 1 account or multiple.

Option 1: Disable alert for 1 specific account

When you have multiple accounts configured and only want to disable the alerts for 1 specific account, then you need to create the following rule:

1. Open the Rules and Alerts dialog;
   • Outlook 2003 and Outlook 2007
     Tools-> Rules and Alerts… (press OK if you get an HTTP warning)
   • Outlook 2010, Outlook 2013 and Outlook 2016
     File-> button: Manage Rules & Alerts
2. When you see the “Apply changes to this folder” drop down list at the top, make sure that the account which you want to exclude is selected here.
   
3. Button New Rule…
4. Select “Start from a blank rule” and verify that “Check messages when they arrive” or “Apply rule on message I receive” is selected.
5. Press Next to go to the Conditions screen.
6. Verify that no condition is selected and press Next.
7. A warning will pop-up stating that this rule will apply to all messages. Press “Yes” to indicate that that is correct.
8. Select the action “display a Desktop Alert”.
9. Press Next.
10. Select: except through the specified account
11. At the bottom, click on “specified” and then select the account for which you do not want to see the alert.
12. Press Finish to complete the rule.

The entire rule will now read as follows:

Apply this rule after the message arrives
on this computer only
display a Desktop Alert
except through the <account name> account

When you had the “Apply changes to this folder” drop down list as mentioned in step 2, you’ll need to repeat the above steps for all the other accounts listed but you can then skip step 10 and 11. If you do not do this, you won’t see alerts for these accounts.

Option 2: Disable alert for multiple accounts

When you have multiple accounts configured and want to disable alerts for multiple accounts, then you need to create the following rule:

1. Open the Rules and Alerts dialog:
   • Outlook 2003 and Outlook 2007
     Tools-> Rules and Alerts… (press OK if you get an HTTP warning)
   • Outlook 2010, Outlook 2013 and Outlook 2016
     File-> button: Manage Rules & Alerts
2. When you see the “Apply changes to this folder” drop down list at the top, make sure that the account for which you want to see alerts is selected here.
   
3. Button New Rule…
4. Select “Start from a blank rule” and verify that “Check messages when they arrive” or “Apply rule on message I receive” is selected.
5. Press Next to go to the Conditions screen.
6. Select: through the specified account
7. At the bottom, click on “specified” and then select the account for which you want to see the alert.
   You can only select one account here but if you want to see the alert for multiple accounts, don’t worry, we’ll get to that later.
8. Press Next.
9. Select the action “display a Desktop Alert”.
10. Press Finish to complete the rule.

The entire rule will now read as follows:

Apply this rule after the message arrives
through the <account name> account
and on this computer only
display a Desktop Alert

When you want to display the New Mail Desktop Alert for other accounts as well, repeat the above process for each account and select it at step 2 and 6.

Rules order and “stop processing more rules”

To make sure that the alert is being shown for each and every mail that is being received for your selected accounts, you must place the newly created rules all the way at the top.

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If you don’t want New Mail Desktop Alerts to be shown for messages which are being moved to another folder, you’ll need to sort your “move to folder” rules to the top and add the action “stop processing more rules”.

Use the Up and Down buttons to sort your selected rule up or down.

Last updated on November 8th, 2019 at 06:26 am

Users who are disturbed with Outlook Metered Network Warning in Windows 10 can now disable it in simple steps. The metered network warning often happens when the system is connected over wifi network like mobile hotspot. While working on Outlook the message is generally displayed the netwrik connected is a metered network. Here are the steps how you can turn off metered network warning in windows 10.

Also Read :

Outlook and Windows 10 both are product of Microsoft and the company thinks of its users while creating a product. Hence to simplify the process one can turn off metered network connection warning from Network settings. Users just simply follow the process in order and get rid of Outlook Metered Network Warning.

Turn Off Metered Network Connection for Outlook in Windows

Here how you can simply switch off the network warning in windows

• When you are on a windows 10 system then go to start menu
• Now move the cursor to settings tab and click on it
• Go to Network and Internet settings and look for the wifi you are connected to
• Click on the Wifi network to change the settings
• Now a list of options for current network will appear
• Scroll down the screen and look for metered connection
• Now slide the button towards off to turn off metered connection
• Click on the Apply button to make changes
• Now you can work on Outlook without any notification for metered connection.

Metered connection warning is generally displayed when we are connected to network that has limited data plan like your mobile hotspot. Turning it on reduces the data usage for some apps and they might behave abruptly. Show it is good to turn it off if you are not concerned with data limit. Thus by following above steps outlook users can disable metered connection warning in Windows 10.